GrantsKit360

Grants Management with iTech AG's GrantsKit360

  • Comprehensive grants management lifecycle workflows.
  • Streamlined processes for planning, application, evaluation, award, and post-award.
  • Improved transparency and efficiency for applicants, evaluators, and awardees.
  • Intuitive and user-friendly interfaces, leading to higher end-user satisfaction.

Download the PDF

  • Built on ServiceNow for seamless integration with existing operations
  • Enhanced reporting, data analytics, and document management.
  • Pre-built and customizable solution to accelerate and modernize grants programs.
  • Easily scales to expand grant management across multiple regions and programs.

Pre-Award Features

Planning and funding console with schedule builder

User-friendly applicant portal with eligibility checklist

Applicant dashboard with submission status & countdown

Evaluate and Award Features

Dashboards with a holistic view of all applicants with drill-down capability

Assessment, scoring, ranking, rubrics & panels for review collaboration

Automated award agreements with signatures & disbursements

Post-Award Features

Post-Award monitoring and compliance checks

Analytics and visualization of grant performance data

Benefits of iTechAG’s GrantsKit360

Pre-Award

  • Increased volume of Application submissions
  • Increased quality of Grants Application
  • Decreased submission from Unqualified Applicants
  • Improved End-User Satisfaction
  • Increased Engagement and Participation from Applicants
  • Faster Resolution Time for Applicant Inquiries

Review & Evaluation

  • Reduced time for Reviewer Processing Time
  • Reduced Workload for Grants Reviewers & Managers
  • Faster grant Activation after Award Notification
  • Increased Speed and Accuracy of Fund Disbursement

Post-Award

  • Increased impact and outcomes for awarded Grants
  • Increased compliance rate for awarded Grants
  • Increased Accuracy and Completeness of Data and Documentation
  • Reduced cost for Post-Award Administration

iTech AG User Cases & Testimonials

OSD SMART Program

Grants Solutions

Montgomery County Ohio

County officials stated that the software, which was provided by ServiceNow and implemented with the help of iTech AG, enabled new capabilities for distributing grants, which wouldn’t have been possible otherwise, within just 30 days of starting work with the integrator.”

iTech AG Grants Management Expertise

iTech AG specializes in grants management, modernizing legacy systems with our expertise in UI/UX design and software development. Utilizing ServiceNow’s Customer Service Management (CSM) and Public Sector Digital Services (PSDS), we offer a comprehensive grants solution covering Pre-Award Planning, Eligibility Checklists, Grant Application, Submission Tracking, Review and Evaluation, Award and Activation, and Post-Award Management.
 
Our team delivers intuitive, user-friendly interfaces to enhance the experience of grantees and evaluators. We prioritize integration, data analytics, and document management to streamline grants management workflows. Leveraging strategic insights and advanced technology, combined with our deep grants management experience, iTech AG creates resilient systems tailored to the unique challenges of grants programs.

iTech AG’s Pre-Award Planning process is designed to set the foundation for successful grant management. This stage involves planning and preparation activities that are essential for identifying grant opportunities and aligning them with organizational goals. It includes the identification of potential funding sources, setting of objectives, building the schedule, and preparation of resources. The aim is to ensure that grants managers are fully prepared and provide relevant information to grantees to apply for grants. This results in grantee alignment with the grants goals and increased quality of grants applications. 

 

The Eligibility Checklists component is a crucial step in iTech AG’s grants management solution, designed to streamline the process of determining whether applicants meet the necessary criteria for a grant. This step involves the use of comprehensive and automated checklists that cover all eligibility requirements, including financial thresholds, organizational capabilities, and project feasibility. It ensures that only qualified applicants proceed to the application stage, saving time and resources for both the grantor and the applicants.

 

The Grant Application phase is centered around providing applicants with a user-friendly interface to submit their proposals. iTech AG leverages its UI/UX design expertise to ensure that the application process is intuitive, guiding applicants through each step with ease. This stage encompasses the preparation and submission of grant applications, including the provision of detailed project plans, budgets, and supporting documents. It is designed to be inclusive and accessible, ensuring a wide range of applicants can apply.

 

iTech AG’s Submission Tracking functionality offers a transparent and efficient way for applicants and grant managers to monitor the status of grant submissions. iTech AG enhances its Submission Tracking with a robust dashboard feature, streamlining the monitoring process for both applicants and grant managers. This dashboard provides real-time updates on the status of grant submissions, offering a clear, visual representation of each application’s journey from submission to decision. Applicants benefit from a personalized dashboard view that tracks their submission status and alerts them to any required actions or updates. This simplifies the application process and keeps applicants informed at every stage. For grant managers and reviewers, the dashboard aggregates critical data across all submissions into a centralized interface. It displays insights on application volumes, review statuses, approval rates, and more, enabling efficient management and strategic decision-making. This tool significantly enhances transparency and communication, making the grant management process more efficient and responsive for all parties involved.

 

The Review & Evaluation stage is a comprehensive process where iTech AG’s solution supports the thorough assessment of grant applications. This includes the evaluation of proposals against set criteria, scoring, and ranking of applications, and the provision of feedback. The aim is to ensure a fair, transparent, and merit-based selection process based on a set rubric for rating each application. This phase leverages technology to facilitate collaboration among reviewers and streamline the evaluation process. Summarizing reviewer findings across panel reviews to support final award decision making.

 

 

Upon successful application review, the Award & Activation phase kicks in. This is where winning applications are formally awarded, and the necessary agreements are executed to activate the grant. iTech AG’s solution facilitates this process, ensuring a smooth transition from award to activation. It involves the finalization of grant agreements, setting of milestones, and allocation of funds, setting the stage for the successful implementation of the funded projects.

The Post-Award Management component of iTech AG’s solution focuses on the oversight and administration of grants after they have been awarded. This includes monitoring project progress, financial management, compliance checks, and reporting. It is designed to ensure that grant funds are used effectively and in accordance with the grant agreement and follow through on their commitments. It iTech AG prioritizes integration and data analytics in this phase to provide comprehensive oversight and enable data-driven decision-making.